MDM system - how does it work, what can it do and when is it worth implementing?

With the growing number of smartphones, tablets and laptops in organizations, companies are increasingly turning to MDM (Mobile Device Management) solutions. The MDM system is becoming a key tool in mobile infrastructure management - it enables remote control of corporate devices, increasing data security and hardware surveillance.

See how MDM works in practice and learn about examples of applications in companies.

What exactly is an MDM (Mobile Device Management) system?

The MDM system is a tool that enables central management of an organization's mobile device fleet, helping to protect data and maintain order. From a single panel, an administrator can:

• configure device settings,
• install or remove applications,
• enforce security policies,
• locate and lock devices,
• remotely delete data from lost devices,

Key features of MDM software - what can you control?

Well-implemented MDM software gives a company real control over what happens on business devices. The system allows remote management of applications - the administrator can install, update or remove software, as well as restrict access to unauthorized applications. An important feature is security policies, which allow you to enforce passwords, encrypt data, and lock devices if a threat is detected. Another advantage is the ability to remotely manage and locate devices, which proves particularly useful if they are lost or stolen, in which case they can be located, locked or remotely cleaned.

The MDM system also allows monitoring and reporting on device usage, which supports analysis and optimization of company processes. In addition, centrally managing system and application updates eliminates the need for physical access to hardware, which saves time and simplifies the work of IT departments.

The MDM system can also be used to monitor and report on system and application usage, which supports analysis and process optimization.

How does MDM support data and device security at a company?

Security of MDM is one of the key reasons why companies choose to implement it. In the age of remote work, BYOD and the rise of cyber threats, control over who accesses data and how is essential.

MDM is an essential tool for companies.

The MDM system provides, among other things:

• blocking devices when suspicious activity is detected,
• enforcement of strong passwords and data encryption,
• segmentation of private and business data (important in the context of MDM versus BYOD),
• compliance with regulations (e.g., RODO/GDPR),
• remote deletion of data from devices of employees leaving the organization,

Each option has its advantages and limitations - what to choose for your organization?

Choosing an MDM system deployment model is critical to its effectiveness and fit with an organization's needs. Companies can opt for a cloud-based or on-premise solution, and each option has its advantages and limitations - both in terms of cost and control over data. Cloud MDM is a faster and more flexible option. It requires no investment in IT infrastructure and allows for rapid scaling. It is great for companies with multiple branches and a distributed fleet. On the other hand, MDM on-premise (on a local server) gives more control over data and integration with internal systems. Sometimes this is a necessity in organizations that process sensitive data.

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How to choose and effectively implement an MDM system in an organization?

Choosing the right MDM system should be thoughtful and tailored to the specifics of the organization. Factors such as the number and type of mobile devices, legal requirements for data protection, availability of IT resources and preference for the deployment model - cloud or on-premise - are crucial. Equally important are the expected functions of the system, such as the location of devices, application management or control of their use. The implementation process itself is worth basing on a proven scheme: starting with an audit of devices and identification of needs, through selection of an appropriate solution (e.g. Antumo software), implementation of pilot tests, configuration and integration with the existing infrastructure, up to training of users and administrators. Last, but not least, is the ongoing monitoring of the system's performance and its optimization according to the changing needs of the organization.

MDM-class systems realistically support the security and operational efficiency of organizations with extensive mobile fleets. From logistics to commerce to public administration, well implemented MDM software brings tangible benefits and allows better control of the mobile work environment. Choosing a solution such as Antumo MDM is an investment in the stability and digital security of your organization.

What is important when choosing an MDM system?

• MDM system = control over mobile devices and data,
• saves IT team time,
• supports RODO compliance and security,
• match the deployment model to the company's needs,

Wondering if MDM is for your organization?

Check out sample implementations or talk to our experts.